Free revision cost calculator
Every extra revision round is billable time you're giving away. Enter your rate, team size, and hours per round to see exactly what unstructured client feedback is costing you — and what a capped, structured process would save.
Most agencies see 3–6 rounds when feedback isn't consolidated.
Include reading feedback, chasing clarification, and re-doing the work.
Designer, editor, account manager — anyone whose time is spent processing the round.
Going from 2 rounds to 5 rounds costs an extra £450 per project — pure margin erosion with no extra value delivered.
At your current settings, going from 2 rounds to 4 rounds costs an extra £300 per project.
Capping revision rounds in your contract is the single biggest lever for protecting margin on creative work.
Build an approval workflowFigures are estimates based on the inputs you provide. Actual costs vary by project complexity and client behaviour.
Turns vague frustration about 'too many rounds' into a number you can put in front of a client or a partner.
Use whichever rate you actually bill at — the calculator converts day rates to an hourly equivalent automatically.
See the cost of a single revision round, and the running total across however many rounds the project ends up taking.
Revisions rarely involve just one person — add designers, editors, and account managers who all spend time on each round.
A direct side-by-side showing what a tightly-scoped project costs versus one that drifts into open-ended feedback cycles.
The gap between 2 and 5 rounds is pure cost with no extra creative value — useful for justifying a revision cap in your contracts.
Adjust any slider and the numbers update immediately. Nothing is saved or sent anywhere.
Takes under a minute. Use real numbers from your last project for the most accurate picture.
Enter your hourly or day rate — whatever you actually charge or would bill internally for this kind of work.
Include reading feedback, clarifying anything ambiguous, and making the actual changes — not just the edit time.
Count everyone whose time gets spent processing a round — not just the person making the final changes.
See your total cost, and how it compares to a tightly-scoped 2-round project versus a drawn-out 5-round one.
Anyone who bills for creative work and wants a number to back up a conversation about scope.
Use the output to set or justify a revision cap in your standard contract terms — show clients exactly what extra rounds cost.
Work out whether your current revision allowance is actually sustainable at your rate, or whether you're quietly subsidising scope creep.
Quantify how much unstructured feedback is costing across your whole project roster, not just one job — useful for process changes.
It depends on your rate and the hours involved, but the formula is simple: hourly rate × hours spent × number of people involved. A designer at £50/hour spending 3 hours processing one round of feedback (reading comments, clarifying ambiguity, making changes) costs £150 — and that's before accounting for context-switching cost, which studies suggest adds another 20–40% in lost productivity on the surrounding work.
Most of the cost isn't the editing itself — it's the overhead. Feedback scattered across email, Slack, and verbal notes takes time to consolidate. Vague comments ("make it pop") need clarification round-trips. Conflicting feedback from multiple stakeholders means redoing work twice. A structured, consolidated feedback process removes most of this overhead without changing the actual creative work required.
Most agencies and freelancers cap included revisions at 2 rounds, with additional rounds billed separately (often at the same hourly rate, sometimes at a premium). This protects margin and gives clients a clear incentive to consolidate feedback rather than trickling it in over multiple loosely-defined rounds.
A formal round is a defined checkpoint — the client reviews a complete draft and returns one consolidated set of changes. Ad-hoc feedback is what happens when comments arrive piecemeal over days or weeks via multiple channels. Ad-hoc feedback is far more expensive per change because it fragments your time and forces repeated context-switching, even though it doesn't show up as a distinct "round" anywhere.
Set the expectation up front in the brief or contract: a fixed number of included rounds, a deadline for feedback per round, and a single point of contact who consolidates input from all stakeholders before sending it to you. Using a dedicated review tool instead of email also helps — pinpoint comments on the actual file are far less ambiguous than written descriptions, which cuts down clarification round-trips significantly.
No — this tool calculates the cost to you or your team (the people producing and revising the work). Client-side cost (their staff time spent reviewing and consolidating feedback) is real but separate, and is actually one of the strongest arguments for a structured process: it saves both sides time, not just yours.
Generate a custom approval workflow that caps rounds and consolidates feedback.
Open toolScore how structured your current feedback process really is.
Open toolTurn your day rate into a full quote-ready project estimate.
Open toolFileFeedback consolidates every stakeholder's feedback into one pinpoint-accurate thread, so rounds get resolved faster with fewer clarification round-trips.
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