Free feedback tracker
Stop losing track of client feedback in email chains. Log every item with a timecode, set its priority, track its status, and mark it done — across every revision round, for every project.
Getting feedback still via email?
FileFeedback lets your client leave timestamped, pinpoint comments directly on the video — so you start each round with a clear, organised list instead of a long email thread.
Try FileFeedback freeEmail threads lose items. This tracker doesn't.
Each revision round is a separate section. Add as many rounds as the project needs — and see at a glance whether previous rounds are complete.
Log the exact timecode for each feedback item. No more "around 1:30 in the video" — every item has a precise reference point.
Mark items as High, Medium, or Low priority. High items get addressed first; Low items can wait if time is short. Colour-coded for fast scanning.
Each item moves through To Do → In Progress → Done → Won't Fix. One-click done toggle for fast updates during the edit session.
Add a note to each feedback item — how you addressed it, why you made a different creative call, or what was agreed with the client.
Print the tracker as a clean PDF summary to share with clients after each round, or save it to your portal to revisit across sessions.
Set up the project, add your first round, and log feedback items as they come in.
Enter the project name and client name. This keeps multiple projects organised if you're tracking several edits simultaneously.
Add each piece of client feedback as a separate item. Include the timecode, description, and priority. One item per note, not one item per email.
Address High items first. Update the status as you go — In Progress when you start, Done when the amend is made.
When every item is Done or Won't Fix, mark the round as complete. Start a new round if there's another feedback cycle.
Video editors who want a structured record of every revision — not just a shared thread they can\'t search.
Use it on every client project. When a client claims you missed something, you have a documented record of every item and its status. Invaluable for dispute resolution.
Track revisions across multiple editors working on the same project. Assign items, check completion, and manage the handoff between review rounds.
Share the tracker summary with clients after each round to demonstrate that every piece of feedback has been addressed. Builds trust and reduces "did you see my note about X?" emails.
The most effective approach is to log every piece of feedback as a discrete, numbered item with a timecode reference, and track each one through to completion. This prevents items from being missed or addressed multiple times, gives you a clear record of what was agreed, and makes it easy to demonstrate to the client that every point has been addressed. A single email thread doesn't do this — you need a structured list.
Two rounds is the industry standard for most professional video projects: a first-cut review (structural changes) and a second-cut review (fine-tuning). This should be stated explicitly in your contract or proposal. Some agencies and production companies include three rounds for larger projects. Anything beyond the agreed rounds is a change order — additional scope that should be priced and confirmed in writing before work continues.
The most reliable method is to log every feedback item with: the timecode it refers to (so there's no ambiguity about what part of the video is meant), a clear description of what needs to change, a priority level (high/medium/low), and a status that you update as you work through it. This tracker does exactly that — and organises items by revision round so you always know which version the feedback came from.
The single most effective protection is defining the number of revision rounds in writing before the project starts — in your proposal, your contract, or both. When a client submits a fourth round of changes after you've agreed two, the tracker gives you a clear, documented record that you've already completed two full rounds. Use it to raise a change order: "I've addressed all items from rounds 1 and 2 — this new round of feedback is outside the agreed scope and will be quoted as an additional day."
The cleanest approach is to price additional rounds at your day rate (or a fraction of it, depending on the volume of changes). State this in your original proposal: "Two revision rounds are included. Additional rounds are charged at £X per round." This doesn't need to feel adversarial — frame it as transparency, not a threat. Clients who know the cost of additional rounds tend to consolidate their feedback more carefully before submitting it.
Yes — especially for small projects, where scope creep is proportionally more damaging. A 2-minute social video with 6 rounds of revisions at £250/day can consume the entire project fee. Even a simple one-round tracker log demonstrates professionalism, creates a paper trail, and helps you quote future similar projects more accurately based on how many actual revision items they involved.
Start with a clear brief to minimise revisions before they start.
Open toolA full production checklist with a dedicated review & approval phase.
Open toolState your revision policy clearly in your proposal to set expectations.
Open toolFileFeedback lets clients leave timestamped, frame-accurate comments directly on the video — so you start every round with a clear, organised list rather than a long email thread.
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