Client Approval Software
Get client sign-off faster — with a paper trail.
Replace 'yeah that looks fine' emails with a formal approval button. FileFeedback records who approved, which version they saw, and exactly when — so scope creep has nowhere to hide.
No credit card · Free plan available
Why email approvals fail creative teams
Email feels good enough — until a dispute arrives and you realise you can't prove anything.
No proof of what they saw
The client emails 'yes looks good'. But which version did they open? The link they clicked might have pointed to V2 while you were already on V3. There's no way to know.
Buried in thread history
'I thought we already approved this?' — then a 20-message search through a reply chain. Approvals buried in email threads get forgotten, disputed, or overwritten by a newer reply.
Wrong person approved
The junior account manager said yes. The brand director hadn't seen it. Email approvals have no concept of who has authority to sign off.
No revision history
'This is what we agreed on' — except the design has been through six rounds and nobody can remember which elements were approved and which are still in flux.
How FileFeedback approvals work
A structured approval workflow that protects you and gives clients a clear, simple action to take.
Clients review the exact version you submitted
When you send a review link, it always points to the specific version you've submitted for approval. Clients can't accidentally open an older draft.
Feedback before approval
Clients leave pinpoint comments on designs, timestamp notes on videos, or page-level annotations on PDFs before they decide to approve.
One clear action: Approve
When the client is satisfied, they click the Approve button. They can also click 'Request changes' to re-open the feedback loop — so you always know where each file stands.
Automatic approval record
The moment a client approves, FileFeedback creates a record: their name, email, the version number, and the exact timestamp — permanently attached to the thread.
Full version and feedback history
Every round of revisions is preserved. You can show a client the comments from V1, the approval of V2, the subsequent change request, and the final approval of V3 — all in one thread.
Lock approved files
Once a thread is approved, you can lock it to prevent new comments being added. Approved work stays approved — no retroactive feedback creeping in after sign-off.
The approval audit trail that protects your agency
Disputes about what was approved are the most common source of uncompensated rework for creative agencies. “I never approved that version” — when all you have is an email thread, it’s your word against theirs.
FileFeedback’s approval record is clear, timestamped, and tied to the exact version the client saw. It resolves most disputes before they become expensive.
Frequently asked questions
Everything you need to know.
Client approval software lets creative agencies get formal, documented sign-off from clients on deliverables — videos, designs, PDFs, and more. Instead of a 'yes looks great!' email that could be disputed later, the client clicks an Approve button, and a timestamped record is created automatically.
Get your first formal client approval today
Replace vague email approvals with a documented, version-linked sign-off that protects your agency. Free to start.
No credit card required · Free plan available · Cancel anytime