What is online proofing software?

Online proofing software is a tool that lets creative professionals share work-in-progress files — PDFs, images, videos — with clients or colleagues and collect precise, structured feedback directly on the file. Instead of emailing screenshots with vague descriptions, reviewers click on the exact area they want to comment on and leave a pinpoint annotation. The result is faster approvals with less back-and-forth.

Does my client need an account to use online proofing software?

With FileFeedback, no. You share a secure review link with your client. They open it in any browser, click on the area they want to annotate, and leave their feedback. No sign-up, no app download, no friction. You can optionally require them to enter a name and email before reviewing.

What file types does online proofing software support?

FileFeedback supports PDF documents (with pinpoint page annotations), images (JPEG, PNG, WebP, and more), and video files (MP4, MOV, WebM) with frame-accurate timestamp comments. All three file types are handled in the same review interface.

How is online proofing different from sending files by email?

Email feedback is vague, scattered, and hard to action. 'The text on page 3 needs to be bigger' could mean anything. Online proofing software puts the feedback directly on the file — pinned to the exact spot — so you know precisely what to fix. It also keeps all feedback in one place, tracks which comments have been resolved, and provides a formal approval record when the client signs off.

How much does online proofing software cost?

FileFeedback has a free plan that covers individual use. Paid plans start at $12/month for teams, with flat pricing — reviewers and clients never add to your bill. There are no per-reviewer or per-seat charges for external collaborators.

Can I manage multiple client projects in one place?

Yes. FileFeedback organises work into review threads — one per project or deliverable. Each thread holds the file, all its revision versions, every piece of feedback, and the final approval record. You can filter, tag, and search across all threads from a single dashboard.

Online Proofing Software

Online proofing that puts feedback exactly where it belongs — on the file.

Upload PDFs, images, or videos. Share a link. Clients click to annotate — no account needed. You get precise, actionable feedback instead of an inbox full of guesswork.

Start proofing for free

No credit card required · Free plan available

How online proofing works

From raw file to approved deliverable in four steps — no email chains, no versioning chaos.

Upload any file

Drag and drop a PDF, image, or video. FileFeedback prepares it for review instantly — no conversion, no third-party plugins.

Share a review link

Send your client a unique, secure link. They open it in any browser — no account, no install. Optionally add a password for sensitive work.

Clients annotate directly on the file

Reviewers click on the exact spot they want to discuss. Every comment is pinned to a precise location on the page, image, or video frame.

Resolve, revise, and get approval

Work through comments, mark them resolved, upload a revised version, and request formal sign-off. You get a timestamped approval record.

Everything you need for structured file proofing

FileFeedback handles PDFs, images, and video in one environment — so you're not juggling separate tools for different file types.

PDF proofing

Upload multi-page PDFs and collect pinpoint annotations on any page. Comments are tied to exact coordinates so you know precisely what to change.

Pinpoint annotationsMulti-pageVersion history

Image proofing

Clients click on any part of a design, illustration, or photo to leave feedback. Pixel-accurate positioning replaces vague descriptions.

JPEGPNGWebP

Video proofing

Reviewers pause on the exact frame they want to discuss and add a comment anchored to that timecode. No more 'around the 2-minute mark'.

TimestampedFrame-accurateMP4 · MOV

Version management

Upload V2, V3, and V4 to the same review thread. Clients can compare revisions and their feedback is always linked to the specific version they reviewed.

Formal approval records

When a client is happy, they click 'Approve'. FileFeedback records who approved, which version, and the exact date and time — protecting you against scope creep.

No client account required

Reviewers open a link and start annotating. You never have to talk a client through signing up for another platform before they can give feedback.

Password-protected links

Add a password to any review link to protect pre-release or confidential work from unintended access.

Comment resolution tracking

Mark comments resolved as you address them. Both you and the client can see at a glance which notes are done and which are still outstanding.

Guest access & portfolios

Invite external reviewers by email with named guest access. Bundle finished work into portfolios with a public sharing link for client showcase.

Who uses FileFeedback for online proofing?

Any creative professional who sends files to clients for approval can cut their revision cycles with structured, pinpoint feedback.

Graphic designers

Collect precise client annotations on logos, layouts, and brand assets — instead of trying to interpret 'the font on the left side' from an email.

Logo designBrand identityPrint layouts

Creative agencies

Manage proofing across multiple client projects from one dashboard. Each client gets their own review thread with full version history and approval record.

Multi-clientCampaign assetsMixed file types

Video production teams

Replace WhatsApp voice notes and Google Doc lists with frame-accurate video annotations that editors can action without guesswork.

Ad campaignsBrand filmsSocial content

Marketing teams

Get internal stakeholder sign-off on copy, design, and video before assets go live. Build an audit trail that proves who approved what.

Campaign sign-offLegal reviewBrand compliance

Print & packaging studios

Proof artwork with print-ready precision. Clients annotate exactly where the colour, bleed, or text change needs to happen on the PDF.

PackagingPOS displaysProduct labels

Photographers

Share image selects and retouching proofs with clients. Collect precise feedback on individual frames without emailing huge files back and forth.

Commercial shootsRetouching notesAlbum selects

Frequently asked questions

Everything you need to know.

Online proofing software lets creative professionals share files — PDFs, images, videos — with clients and collect precise, pinpoint feedback directly on the file. Instead of emailing vague descriptions, reviewers click the exact spot they want to discuss. The result is faster approvals with far less back-and-forth.

Replace email feedback with online proofing

Upload your first file in under two minutes. Share a review link before the end of the day. Your clients need zero training.

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