Review and Approval Software
Stop chasing approvals in email threads. Get structured sign-off that actually sticks.
FileFeedback replaces scattered feedback and vague approvals with a clear workflow: annotate on the file, resolve comments, and collect formal sign-off with a full audit trail.
No credit card required · Free plan available
The problem with email-based approvals
If any of these sound familiar, you need a structured review and approval workflow.
Approval buried in a thread of reply-alls
Your client's 'looks good, go ahead!' is 47 messages deep in an email thread with no attachment reference. Did they approve V3 or V4? Nobody can remember.
Feedback scattered across Slack, email, and calls
A comment came in on Teams, another via WhatsApp, and the most important note was left on a voicemail. Reassembling it before the next revision wastes hours.
No record of who approved what
A client disputes what they agreed to. You have a vague email that could be interpreted either way. No version reference, no timestamp, no named approver.
Revision rounds that never seem to end
Ambiguous feedback drives unnecessary revisions. 'The colours are off' on a phone call requires three more rounds of guessing before you land on what they actually meant.
How the review and approval workflow works
From first draft to timestamped sign-off in four steps.
Share a review link
Upload your file and send stakeholders a unique link. They click straight through to the review — no accounts, no software installs.
Stakeholders annotate on the file
Every comment is pinned to the exact location on the page, image, or video frame. Specific feedback replaces vague descriptions.
Address feedback and revise
Work through comments, mark each one resolved as you go, and upload your revised version to the same thread — keeping everything together.
Collect formal approval
When the work is ready, request sign-off. The approver clicks 'Approve' and FileFeedback records their name, the version, and the exact timestamp.
Everything in a structured approval workflow
Pinpoint annotations, version stacking, resolution tracking, and formal sign-off — all in one place.
Pinpoint annotations
Reviewers click on the exact location they want to discuss — a word on page 4 of a PDF, a region of an image, a precise video frame. Ambiguity eliminated.
Formal sign-off per version
Each version of a file can be formally approved with a click. FileFeedback records the approver's name and the timestamp — creating an unambiguous audit trail.
Version stacking
Every revision of a file lives in the same review thread. Reviewers can compare versions, and feedback is always tied to the specific version it refers to.
Comment resolution tracking
Mark feedback as resolved as you address it. Clients can see which comments are done and which are still outstanding — reducing unnecessary status check-ins.
No client login required
Approvers open a link and review in their browser. They never create an account. You never have to walk a client through another sign-up flow.
Notification emails
Reviewers are notified when a new version is ready for their input. You're notified when comments arrive or when a formal approval is submitted.
Lock threads after approval
Once approved, you can lock a review thread to prevent further changes — protecting the final agreed version from accidental modification.
PDF, image, and video support
One approval workflow for every file type. Brand decks, campaign visuals, ad videos, and packaging proofs all move through the same structured process.
Password-protected reviews
Add a password to sensitive review links — pre-release campaign assets, embargoed content, or confidential brand materials.
Who uses FileFeedback for review and approval?
Any team that sends work to clients or stakeholders for sign-off can replace informal email approvals with a documented, structured process.
Creative agencies
Manage multi-round approval workflows for multiple clients simultaneously. Every project has its own thread, version history, and named approval record.
Marketing teams
Get legal, brand, and senior stakeholder sign-off on assets before they go live. Build a documented approval history that satisfies compliance requirements.
Print & packaging studios
Collect precise annotations on artwork proofs and get formal client approval before sending files to the printer — eliminating costly reprints.
Freelance designers
Replace informal WhatsApp approvals with a professional sign-off process that creates a clear record of what the client agreed to — protecting you against scope creep.
Frequently asked questions
Everything you need to know.
Review and approval software provides a structured workflow for collecting feedback on creative work and obtaining formal sign-off. Reviewers annotate directly on the file — no more vague email descriptions — and then click 'Approve' when they're happy. The software records who approved, which version, and when.
Build an approval workflow your clients will actually use
Your clients open a link and click to annotate — no account, no training. You get specific feedback and a formal approval record in one place.
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