What is file proofing software?

File proofing software lets you share any deliverable file — a video, a PDF, or an image — and collect precise, on-file feedback that leads to a documented approval. Reviewers comment directly on the content: a pin on the exact spot of a design, or a comment anchored to the exact frame of a video. Instead of vague notes across email, you get structured feedback tied to a specific version, and a clear record of sign-off.

What file types can I proof?

FileFeedback proofs the three formats most creative and marketing deliverables come in: video (MP4, MOV, WebM) with timestamped comments, PDF documents with pinpoint annotations, and images (JPG, PNG, and more) with markers placed exactly where feedback applies. Because they all live in the same tool, a mixed deliverable package doesn't need a different proofing app per file type.

Do reviewers need to install anything or create an account?

No. You share a secure proofing link and reviewers open it in any browser — no download, no plugin, no sign-up. They comment and approve directly in the page. You can optionally require a name and email so every comment and approval is correctly attributed.

How does version control work when proofing files?

Each new version of a file is stacked in the same proofing thread. Reviewers can compare the current version against the previous one, and every comment stays linked to the version it was made on. When the final version is approved, the whole history — versions, comments, and the approval — remains available as your record.

Is there a free file proofing tool?

Yes. FileFeedback offers a free plan so you can start proofing files, sharing review links, and collecting feedback without a credit card. It's a genuine way to run real proofing on smaller workloads and to try the full workflow before deciding whether you need a paid plan.

File Proofing Software

Proof every file type in one place — video, PDF, and image.

Pinpoint and timestamped comments, stacked versions, and documented approval for any deliverable. Reviewers open a link and proof in the browser — no account, no install, no separate tool per file type.

Start proofing files for free

No credit card required · Free plan available

How file proofing works

From draft to approved deliverable — every format, every version, every sign-off in one thread.

Upload any file

Video, PDF, or image — drag it in. One tool proofs every deliverable format, so you stop switching apps per file type.

Share a proofing link

Send reviewers a secure link. They open it in any browser with no account and no install. Password-protect sensitive files when you need to.

Collect pinpoint feedback

Reviewers drop comments exactly where they mean — a pin on the design, a note on the precise video frame. No ambiguity about what they're referring to.

Approve and record sign-off

Work through comments, upload revisions, and get a named, timestamped approval on the final version — then lock it.

Built to proof anything you deliver

The precision of a dedicated proofing tool, across every file type your work ships in.

Every file type in one tool

Video, PDF, and image proofing under one roof, with the same commenting and approval flow. No juggling a separate app for each format.

VideoPDFImage

Pinpoint annotations

Reviewers place comments on the exact pixel of a design or the exact frame of a video, so feedback is unmistakable and revisions land first time.

Version stacking

Stack revisions in one thread. Reviewers compare against the previous version and every comment stays tied to the version it was made on.

Documented approval

Close each proof with a named, version-locked, timestamped sign-off — a clear record of exactly what was approved and by whom.

No account for reviewers

Clients proof from a link with zero friction. No sign-up, no seats to buy for the people leaving feedback.

Lock proofs and control access

Password-protect sensitive files and lock threads after approval so the signed-off version is preserved exactly as agreed.

Who proofs files with FileFeedback?

Anyone who sends work to a client for feedback and needs a clean, documented approval at the end.

Designers & studios

Proof artwork, layouts, and packaging with pin-precise feedback, then hand over an approved file with a documented sign-off attached.

BrandingPackagingLayouts

Video & content teams

Proof the script PDF, the storyboard image, and the final cut in one thread — the whole deliverable package reviewed and approved together.

Corporate videoSocial contentAd creative

Agencies & freelancers

Run every client's proofing from a single dashboard, with version history and named approvals that protect you from endless revision rounds.

Client deliveryMulti-format packagesSign-off records

Frequently asked questions

Everything you need to know.

It lets you share any deliverable — video, PDF, or image — and collect precise, on-file feedback that leads to a documented approval. Reviewers comment directly on the content, tied to a specific version, with a clear record of sign-off.

One proofing tool for every deliverable you ship

Upload a file, share a link, and collect pinpoint feedback in minutes. Get a documented approval on the final version — across video, PDF, and image, all in one place.

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