Free revision policy template
The revision policy template
that protects your margins
A plain-English revision clause you can copy straight into your contract. Defines included rounds, what counts as a round, and the rate for extra work — so unlimited revisions stop eating your profit. Free, no sign-up.
No sign-up required
Why every project needs a revision policy
Without a revision policy, every project is implicitly unlimited — and unlimited revisions are where profitable projects quietly turn into losses. The tenth round feels the same as the second to a client who was never told there was a limit, because from their side there never was one.
A revision policy is not about being rigid or adversarial. It is about drawing a clear, fair line so both you and the client know where the included work ends and paid extra work begins. Written once and stated upfront, it saves you the same uncomfortable conversation on every project — and clients rarely object to a boundary that was clear from the start.
The revision policy template
Select & copy, or print this pageRevision policy
Fill the blanks, then paste into your contract or SOW
01Included revisions
This project includes ______ (e.g. two) rounds of revisions within the quoted price.
02What counts as a round
A revision round is one consolidated set of feedback, provided together in a single response. Individual change requests sent separately are collected into the current round, not treated as new rounds.
03Turnaround
Each revision round will be completed within ______ working days of receiving consolidated feedback.
04Additional revisions
Revisions beyond the included rounds, and any new requests outside the agreed scope, are billed at ______ (e.g. £___ per hour / £___ per round) and agreed in writing before the work begins.
05Approval & lock
Once the deliverable is approved in writing, the project is considered complete. Further changes after approval are treated as a new request and quoted separately.
06Feedback format
To keep revisions efficient, feedback should be provided in one consolidated response per round, via ______ (e.g. the review link provided), rather than across multiple emails or calls.
This template is a practical starting point, not legal advice. Have your contract reviewed by a qualified professional in your jurisdiction before relying on it.
What makes a revision policy actually hold
Each clause closes a gap that clients otherwise walk straight through.
A specific number
State the included rounds explicitly. A defined number gives every future request a context; an undefined one is treated as unlimited.
A defined round
The clause that prevents most disputes: one round is one consolidated set of feedback, not a drip of individual requests over a week.
A stated rate
Say what extra revisions cost, upfront. Paying for additional work is only awkward when the rate appears as a surprise.
An approval lock
Define that approval ends the project, so post-approval changes are clearly a new, quotable request rather than a free extra.
A feedback format
Require consolidated feedback in one place per round — the single biggest lever on how efficient revisions actually are.
A fair, neutral tone
Framed as scope, not punishment. A clear boundary reads as professional; clients push back on surprises, not on fairness.
How to use the revision policy
Four steps from template to enforced, drama-free scope.
Fill in the blanks
Set your included rounds, turnaround, and extra-revision rate to match how you work and price.
Put it in the contract
Paste it into your contract or statement of work, and restate it at kick-off so nobody can claim they missed it.
Track the rounds
Keep revisions in one place so which round a project is on is visible to both sides, not a matter of memory.
Enforce it calmly
When you reach the limit, refer to the agreed policy. "Per our terms, this is beyond the included rounds" is a fact, not a fight.
Who needs a revision policy
Anyone paid for creative work that clients can ask to change.
Freelancers
The least protected and the most exposed to unlimited revisions. A clear policy is often the single biggest defence of a freelance margin.
Studios & agencies
A standard revision clause across all contracts keeps projects profitable and stops each account manager negotiating scope from scratch.
Anyone quoting fixed fees
Fixed-fee work lives or dies on scope control. A revision policy is what stops a fixed price becoming an unlimited commitment.
Frequently asked questions
Everything you need to know.
A revision policy should state a specific number of included revision rounds, a clear definition of what one round is (a single set of consolidated feedback), the rate for revisions beyond the included rounds, and a note that scattered individual requests are not a free extension. Defining what a round actually is prevents the most common disputes.
A policy is stronger when the rounds are visible
FileFeedback keeps every revision round in one place, so 'this is round three, which is beyond scope' is a shared fact both sides can see — not a claim you have to defend.
No credit card required · Free plan available · Cancel anytime